From blueprint to margin clarity, in one GC workspace.
Generate AI estimates from plans, turn the approved budget into a client proposal, track vendor invoices and payments, bill the client, and watch project margin update as the job moves.
- AP & AR kept honestly separate
- Cost-plus & T&M traceability
- Built for the jobsite, not just the office
The whole job, in one place
Six capabilities shipped across phases 1–15 — estimate through collection, with the financial provenance intact at every hop.
AI estimating & takeoff
Blueprints or scope text become structured CSI/WBS estimate lines with citations and confidence. Takeoff table with division/kind filters and CSV export; materials browser with tiered regional pricing — override, market, or AI — plus price history and refresh.
Proposals & e-sign
Frozen line-item snapshots, versioning, and view tracking. A public share-link signature forms the contract on acceptance. Choose summary or full-line visibility per client.
Schedules & automated billing
Milestone, deposit, and draw schedules with retainage, across all four contract types. Date- and acceptance-triggered invoice generation, with branded proposal and invoice email.
AP job-cost control
Vendor invoices with OCR ingestion, line-item WBS allocation, and partial payments. Payment accounts plus ledger-backed history, and an out-of-pocket reimbursement flow that reconciles to the books.
AR client billing
Client invoices from milestones, or cost-plus / T&M pass-through with full source traceability. Retainage release, payment recording and allocation, and contract-ceiling enforcement under lock.
Live margin & portals
Budget vs committed vs actual vs revenue vs margin, per cost code. A responsive client portal shows proposals, schedule, invoices, and cost — exactly as much as your visibility policy allows, never more.
Price the job. Win and bill the work. Control cash and margin.
Price the job
Upload plans or import a budget, then generate and review the estimate.
- AI lines with citations + confidence
- Regional material pricing
- CSI/WBS organization
Win and bill the work
Send a proposal, schedule milestones, and capture acceptance.
- Public e-sign forms the contract
- Invoices from draws or pass-through
- Retainage, deposits, and tax handled
Control cash and margin
Allocate vendor invoices to WBS lines and record payments.
- Ledger-backed AP & AR
- Cost, revenue, and margin live
- Committed exposure tracked
The provenance is the product
A dollar in VantageBid remembers where it came from — estimate line, vendor invoice, client draw — all the way to margin.
Spreadsheets
- Lose the link between estimate, invoice, and margin
- No audit trail when a number changes
- Re-keyed between bid, AP, and AR
Generic accounting
- Knows bills and invoices, not WBS job cost
- No estimate-to-actual by cost code
- No client portal tied to the project
VantageBid
- Estimating, AP, AR, and portals around one project
- Every pass-through dollar cites its source
- Margin that reconciles to invoicing by construction
What's live, and what's next
No timeline promises. The “next” set is fully schematized in v1 and built post-launch.
Live today
- AI estimates from plans, files, or scopeLIVE
- Catalogs, rate cards, regional pricingLIVE
- Proposals, payment schedules, e-signLIVE
- Vendor invoices, payments, OCR, ledgerLIVE
- Client invoices, payments, and portalLIVE
- Budget / cost / revenue / margin dashboardLIVE
Next — schema-ready
- RFQ & subcontractor biddingNEXT
- Selections & allowance trackingNEXT
- Change ordersNEXT
- QuickBooks & payment-processor integrationsNEXT
See your next job, priced to margin.
Start with a plan set and a scope. VantageBid turns it into an estimate, a proposal, and a live P&L for the project.